The operating system for your dental practice
Patients, appointments, WhatsApp leads, pharmacy & POS, staff shifts, and KRA-ready payroll — unified in one clean system, with an AI assistant that actually knows your clinic. Powered by M-Pesa.
For clinics searching for adental practice management softwareAI Dental OS is a dental practice management software, dental clinic management system, cloud dental software for Kenya, M-Pesa dental billing system, dental insurance billing software, KRA payroll software for clinics, WhatsApp appointment booking for clinics, dental POS & pharmacy software, multi-branch dental clinic software, AI dental clinic assistant, built for Kenya.
Everything a Kenyan practice runs on — in one place
Everything your clinic does, under one roof
No more juggling a booking app, a spreadsheet for stock, a WhatsApp inbox, and a separate payroll tool. AI Dental OS replaces the lot.
Patient Care
- Patient records shared across every branch
- Interactive dental chart, notes & prescriptions
- Costed treatment estimates and lab orders
Ask your clinic anything
A Claude-powered assistant lives inside the app. It reads your real data — patients, stock, shifts, revenue — and answers instantly, so the whole team gets clarity without digging through screens.
The assistant is structurally unable to see another clinic's data — scoping happens in the database, not the prompt.
It answers and suggests, but never finalizes a pay run or sends a message on its own. A human always confirms.
Ask in plain English about patients, stock, shifts, revenue, or leads — no reports to build or filters to set.
Not a foreign tool bent to fit — built here
Every workflow assumes how Kenyan clinics really operate: WhatsApp-first patients, M-Pesa payments, KRA payroll, and clinics that grow branch by branch.
“Hi, I’d like to book a cleaning this week.”
The bot logs the enquiry and source straight into your pipeline.
One click turns the lead into a patient and an appointment.
M-Pesa at the core
Reconcile till payments and patient balances against M-Pesa — the way Kenya actually pays.
KRA-ready payroll
PAYE, NSSF and SHIF computed correctly, filed per KRA PIN, with payslips your staff can download.
Built for multi-branch
Run Nakuru, Nairobi and Mombasa from one login — shared patients, per-branch operations.
Clinical-grade tools, not a booking app
AI Dental OS goes as deep as your practice needs — from tooth surfaces to statutory payroll — without ever feeling heavy.
Interactive dental chart
A full 32-tooth chart with surfaces, treatments, and periodontal records.
Smart scheduling
Per-dentist day views, colour-coded status, and recall reminders.
Estimates & consent
Turn a treatment plan into a costed KES quote and capture consent digitally.
Vitals & intake
Record vitals and medical history at intake, ready for the dentist.
Clinical notes & Rx
Signed, timestamped notes and prescriptions for every visit.
Lab orders
Track dental lab work from order to fitting without a paper trail.
Custom roles
Build roles from a permission catalogue — control exactly who sees what.
Multi-branch
Shared patients, per-branch stock, shifts, and reporting.
Billing & M-Pesa
Patient ledgers, payments, and clean M-Pesa reconciliation.
Insurance billing & claims
For clinics that accept insurance — record the insurer & scheme, track claimed vs paid, and reconcile alongside M-Pesa and cash.
Patient reviews
Capture feedback after visits; low-star reviews stay private for you to fix.
Secure by default
Strict tenant isolation — your clinic's data never mixes with another's.
Built-in support
Raise a ticket to the platform team without leaving the app.
Up and running in three steps
No lengthy migration, no consultants. Most clinics are booking patients on day one.
Create your clinic
Sign up, name your practice, and pick the modules you need. Your first branch and staff roles are ready in minutes.
Bring your team & data
Invite staff with a shareable link, set custom roles, and import your pharmacy catalogue and patient list.
Run the whole practice
Book patients, dispense stock, run payroll, and ask the AI assistant how the clinic is doing — all in one place.
Powering a 5★ dental practice
AI Dental OS runs Nakuru Dental Centre, our flagship clinic in Kenya — here's what its patients say about the care it helps deliver every day.
“The brief was my teeth but better and Dr Barasa absolutely delivered. Happy to have done my veneers at Nakuru Dental Centre!”
“Amazing experience! Friendly staff. Professional, skilled dentist, hygiene standards were excellent. I was very satisfied with my visit and highly recommend this clinic.”
Pricing that scales with your chairs
One flat monthly fee per clinic. No per-patient charges, no surprises. Prices below are indicative — your demo includes a tailored quote.
Starter
For a single-chair or new practice finding its feet.
billed annually · excl. VAT
Book a demo- 1 branch · up to 3 staff
- Patients, appointments & clinical notes
- WhatsApp lead capture
- Pharmacy & walk-in POS
- Email support
Clinic
For a busy practice running the full workflow.
billed annually · excl. VAT
Book a demo- 1 branch · unlimited staff
- Full dental chart, estimates & lab orders
- KRA-ready payroll & payslips
- AI assistant included
- Custom roles & permissions
- Priority support
Multi-branch
For groups running several locations as one.
billed annually · excl. VAT
Book a demo- Unlimited branches
- Cross-branch reporting & comparison
- Consolidated payroll per KRA PIN
- Onboarding & data migration help
- Dedicated account manager
Every plan includes secure multi-branch-ready infrastructure, free updates, and no setup fee.
Frequently asked questions
Yes — it's designed around how Kenyan clinics actually operate. M-Pesa reconciliation, KRA-compliant PAYE/NSSF/SHIF payroll filed per KRA PIN, WhatsApp-first patient enquiries, and pricing in KES are all first-class, not afterthoughts.
Absolutely. One login runs every location. Patients are shared across branches (a patient seen in Nakuru is recognised in Nairobi), while stock, shifts, and reporting stay per-branch. Payroll is consolidated per employer, the way KRA expects.
Enquiries that come in via WhatsApp are captured as leads with their source, so nothing slips through the cracks. Your reception team turns a lead into a patient and a booked appointment in a click.
Every clinic is strictly isolated at the database level — your data can never be seen by another practice, and even the AI assistant is structurally unable to cross that boundary. Access within your clinic is controlled by custom, per-permission roles.
It answers questions about your real data — patient counts, revenue trends, who's on shift, low or expiring stock, outstanding balances — in plain English. It's read-only by design: it can suggest actions, but a human always confirms anything that changes records.
No. Most clinics start fresh and are booking patients the same day. You can bring in your pharmacy catalogue and patient list via bulk import, and on the Multi-branch plan we help with migration.
Yes. For clinics that accept insurance, AI Dental OS supports insurance billing and claims alongside M-Pesa and cash — record the insurer and scheme on a patient's bill, track what's claimed versus paid, and reconcile it all in one ledger. Cash-only clinics can simply leave it switched off.
See AI Dental OS run your clinic
Book a free, no-pressure demo. We’ll show you exactly how your practice would run — and get you set up if it’s a fit.
- A 20-minute walkthrough of your exact workflow
- A tailored KES quote for your clinic or group
- Help importing your patient & stock data
Prefer to explore first? Create a clinic account →